Learning About Resources: Organisation
Vina Kapasiawala

If, like me, file storage for your website content has confused or frustrated you, you are not alone.

I asked myself, did I really need to learn a new process for uploading my photos, documents, PDFs?

To be honest, File Manager had some drawbacks. The fact that I couldn't search for an image, move a file, preview my files easily, and had difficulty with the tiny icons on the right side caused frustration.

If Resources could remedy my frustrations with the above, that would make me very happy. I jumped into Resources and haven't looked back. In this series of blog posts, I will break down what I have learned about Resources.

To keep it simple, the content that you wish to display on pages for all visitors to see goes into the All Resources Public section.  Create folders here for back-end organisation.  One easy way to start is to create folders that mirror your current section/parent pages for efficient organisation. If you decide later that you want to change the structure, files can be easily moved around.

 

You can also create subfolders to assist in keeping things in order. Although you can create as many sub folders as you would like, it is best practice to keep the number of sub folders to less than three, if possible. 

The Private section is used only if you want that data to be displayed once a visitor logs into the page with a portal user login. See Private Files and Galleries for more details.


The Posts section allows users who might not have access to Resources to still upload files and images to use in posts, here is where you will see resources that your Post Board Admins have uploaded.  Read more about Posts for portal users here.

The Messages area is an additional folder that can be used as specific file storage for our Messages module. Click here for more info on Messages.

Check back next week for tips and hints about uploading data.

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